New Trucking Company? Your Guide to FMCSA “New Entrant” Compliance

Starting a new trucking company is one of the most rewarding and challenging ventures an
entrepreneur can take on. The open road, the freedom, and the promise of a thriving business are all
within reach. But before you can get to your first load, you have to navigate the complex world of
federal compliance.
The first and most critical phase of your journey is known as the FMCSA New Entrant Program. If you’ve
just received your USDOT number, the clock has officially started on this 18-month probationary period.
During this time, the Federal Motor Carrier Safety Administration (FMCSA) closely monitors your
operations to ensure you have the proper safety management controls in place.

Failing the New Entrant Program’s requirements can result in your USDOT number being revoked and a
suspension of your operations. The key to passing is preparation, and that’s where we come in.

What is the FMCSA New Entrant Safety Audit?

Within the first 12 months of your “New Entrant” status, the FMCSA will conduct a Safety Audit. This is
not a punitive action—it’s a review designed to educate you and verify that your business is prepared to
operate safely.
During the audit, an auditor will review key areas of your business. Having these items organized and
up-to-date is non-negotiable for passing. The most common areas for failure include:
Driver Qualification Files (DQFs): Do you have a complete file for every driver, including yourself? This
file must contain your application, CDL copy, medical examiner’s certificate (DOT physical), and proof of
employment history.
Drug & Alcohol Testing Program: You must be enrolled in a random drug and alcohol testing consortium
and have a pre-employment test on file.
Vehicle Maintenance & Inspection Records: You must have proof of an annual inspection for your
truck(s) and records of daily pre- and post-trip inspections.
Hours of Service (HOS) Logs: The auditor will review your HOS logs or Electronic Logging Device (ELD)
data for accuracy and compliance.

Your New Carrier Compliance Checklist

To ensure you’re ready for your audit and beyond, here is a high-level checklist of the essential filings
and documents every new carrier needs to have.
USDOT Number: This is your primary identifier. You cannot operate without it.

MC Authority (Operating Authority): If you are a for-hire carrier, this gives you the legal authority to haul
freight across state lines. Your MC authority is not “active” until all your filings are complete.
BOC-3 Form: This form designates a process agent in each state to accept legal documents. It’s a key
requirement to activate your MC authority.
UCR (Unified Carrier Registration): An annual registration required for all interstate motor carriers,
brokers, and freight forwarders.
Proof of Insurance: You must have the required liability and cargo insurance on file with the FMCSA.
Drug & Alcohol Clearinghouse Registration: Both the company and the driver(s) must be registered with
the FMCSA Clearinghouse.

Partner with the Experts at U.S. Carrier Registration

Don’t let the weight of new entrant compliance slow down your business. At U.S. Carrier Registration,
we specialize in helping new carriers get on the road quickly and confidently. We serve as your guide
through the entire process, from getting your initial USDOT number to preparing you for your New
Entrant Safety Audit.
Our team knows the regulations inside and out, and our streamlined service model ensures that your
filings are accurate, secure, and completed efficiently. You’ll work with a team of professionals who
understand the pressures of starting a new business and are dedicated to your long-term success.
Stop worrying about the paperwork and start focusing on your business. Let us handle your FMCSA and
USDOT compliance so you can build your fleet.
Call us today at 877-279-0995 or fill out our online form to learn more about how we can get you on the
road to success.